The following are a few general regulations that typically fall under local fire authorities’ specifications. They should be considered when planning and coordinating space, decorations, etc., in the ballrooms and meeting rooms, as well as all other applicable laws, codes, and regulations.
Where exits are not immediately accessible from an open floor area, safe and continuous passageways, aisles or corridors shall be maintained leading directly to every exit and shall be so arranged as to provide convenient access for each occupant to at least two exits by separate ways of travel. The aisle needs to be as wide as or wider than the exit to which they are leading.
There will not be any setup permitted in front of any exit doors. Staggering of dining tables is not permitted. All room sets must be in compliance with the local Fire Department regulations pertaining to occupancy load, mandatory aisles and ceiling clearance fire exits. Any event which has vehicle displays, fog machines, fueled cooking demonstrations, laser exhibits (including tabletop) or extensive productions with staging and props must have a certified permit from the local Fire Marshall. All associated fees for permits, floor plan approval and stand-by fire watch are your responsibility and final approved copies must be received at least three days prior to the event.
Every required exit, exit access or exit discharge shall be continuously maintained free of all obstructions or impediments to full instant use of fire or other emergency.
No furnishings, decorations, or other objects shall be placed so as to obstruct exits, access thereto, egress there from, or visibility thereof.
Hangings or draperies shall not be placed over exit doors or otherwise located as to conceal or obscure any exit. Mirrors shall not be placed on exit doors. Mirrors shall not be placed in or adjacent to any exit in such a manner as to confuse the direction of the exit.
No open flame devices shall be used in any meeting rooms. When necessary for ceremonial or religious purposes, the fire marshal having jurisdiction may permit open flame lighting under such restrictions as are necessary to avoid danger of ignition of combustible materials or injury to occupants.
Any furnishings, decorations, and stage settings shall be fire retardant treated and must display certificate of proof. Local fire authorities in advance of event set-up shall approve all extensive production plans.
Distance between tables must be equal to or greater than the required aisle width plus 19” for chairs on one or 38” for chairs on both sides.
It is ultimately the group’s responsibility to ensure that your event complies with all applicable laws, including, but not limited to fire and safety codes, rules and regulations.
It is extremely unlikely that you will be involved in a fire while staying with us. The Caribe Hilton has taken every precaution to protect you from being harmed by such an event. However, you should be informed of the safety procedures in case of fire. Please, review the following:
FIRST THING FIRST
1. Locate at least two emergency exits near your room.
2. Locate fire alarms and extinguishers in your area.
3. Familiarize yourself with the operation of your air conditioner. In case of fire, it should be down.
4. Check the building evacuation plan posted in your room.
5. Know where your room key is at all times.
IN CASE OF FIRE
1. Don’t panic.
2. Pull the nearest fire alarm.
3. If possible, close doors around the area to prevent the fire from spreading.
4. Phone the hotel operator to report the fire and its location.
5. Do not attempt to fight a large fire. If you feel safe, use extinguishers on small fires only.
6. If the fire is large, try to exit the building, making sure that you are taking the room key with you.
7. Keep calm.
8. Do not rush as you proceed to the nearest emergency exit and leave the building.
WHEN AND IF YOU HEAR THE FIRE ALARM
1. Evacuate your room. Make sure that you take the room key with you.
2. With your hands, test the door for heat before opening it. If hot, do not open.
3. Check the hallways for smoke. If there is heavy smoke, shut the door quickly and stay in your room.
4. If there is little or no smoke, head to the nearest exit. Stay close to the wall.
5. Test exit doors for heat. If the stairwell is free of heavy smoke, exit down to ground level.
6. Never use the elevators.
IF YOU MUST REMAIN IN YOUR ROOM
1. Call the operator and give your location.
2. Turn off the air conditioner to prevent smoke from being forced into the room.
3. Use wet towels, sheets, etc., to staff all door cracks and vents against smoke.
4. Fill the bathtub with water and use the waste basket, ice bucket, etc., to keep the cloth wet.
5. Remember to stay calm. Help is on its way.
For more information, please call Security Department at extension 6366.